From our series of model letters…because sometimes
you need to communicate with the school
about your child’s education.
Updated, March 2017
En español | In Spanish
This short publication comes from a much longer Parent’s Guide that focuses on communicating with your child’s school via letter writing. There are times when you, as a parent, may want to communicate in writing with your child’s school about some problem or concern with your child’s education or well-being. Because the Parent’s Guide is so long, we decided it would be more convenient to our readers if each of the letters discussed in the guide was also available separately, to make reading and printing individual letters easier.
This page presents a model letter or email you might write the school to request a meeting to review and/or revise your child’s IEP.
If your child is receiving special education services, he or she must have a written plan known as an Individualized Education Program (IEP). The IEP lists, among other things, annual goals for your child and the special education services that he or she will receive.
You are a member of the team that writes your child’s IEP. As an IEP team member, you can ask that your child’s IEP be reviewed and revised, if needed. This part of the Parent’s Guide looks at writing a letter to request that your child’s IEP be reviewed.
Why might I ask for a review of my child’s IEP?
Some reasons for requesting an IEP review include:
When writing any business letter, it is important to keep it short and to the point. First, start by asking yourself the following questions and state the answers in your letter:
Each letter you write should include the following basic information:
What are some other tips to keep in mind?
You want to make a good impression so that the person reading your letter will understand your request and say “yes.” Remember, this person may not know you, your child, or your child’s situation. Keep the tone of your letter pleasant and businesslike. Give the facts without letting anger, frustration, blame, or other negative emotions creep in. Some letter-writing tips include:
Today’s Date (include month, day, and year)
City, State, Zip Code
Daytime telephone number
Name of Your Child’s Teacher
Name of School
City, State, Zip Code
Dear (Teacher’s name),
I am writing to request an IEP review meeting. I would like to discuss making some changes in (child’s name)’s IEP. I am concerned about (state your reasons, but don’t go into detail about the specific changes you want to make—save those for the meeting).
I would also like to have (names of specialists or other staff) attend. I think his/her/their ideas about the changes we may need to make will be valuable.
I can arrange to meet with you and the other members of the IEP team on (days) between (give a range of time, such as between 2:00 and 4:00). Please let me know what time would be best for you.
I look forward to hearing from you soon. My daytime telephone number is (give your phone number). Thank you for your help.
cc: specialists or other staff
Note: The “cc:” at the bottom of the letter means you are sending a copy of your letter to the people listed after the cc.
Discussing a problem
Requesting a copy of your child’s records
Requesting an evaluation for special education services
Requesting an independent evaluation
Requesting a meeting to review your child’s Individualized Education Program (IEP)
(you’re already here)
Requesting a change in your child’s placement
Informing the school that you intend to place your child in a private school at public expense
Requesting prior written notice
Requesting mediation to resolve a conflict
Requesting a due process hearing to resolve a conflict
Filing a complaint with the State to resolve a conflict
SOURCE ARTICLE: Center for Parent Information and Resources
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